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Terms of Reference for the Field Accountant

A.        Background

In June 2017, the Government of Jordan approved the Integrated Social Services for Vulnerable Youth Project, which is financed by a grant from the Japan Social Development Fund (JSDF) at the World Bank.

The Project Development Objective (PDO) is to improve the quality of life of vulnerable youth by increasing the provision of services to young people, by increasing the participation of youth in decision-making related to these services, and by empowering local NGOs/service providers and communities. To attain the PDO, the Project consists of the following three components:

Component 1. Capacity-Building for Civil Society Partners serving Youth: The project will provide capacity building to civil society groups and stakeholders working with youth, in an effort to engage with more youth in the age between 15-30 years in about 40 communities. Youth Centers would be involved in the delivery of Project activities and youth services. A comprehensive capacity-building program will strengthen the overall implementation, outcomes, and long-term sustainability of the project. The capacity building for the involved stakeholders at different levels, as well as sub-grant management and support to CBOs in developing high quality proposals will be the responsibility of a Lead NGO, which will allow the MoY to activate the virtuous cycle of engaging and empowering youth through its youth centers through an effective local civil society.

Component 2. Support for Youth Empowerment: The Project will provide sub-grants to CBOs to finance youth activities and services and provide training and capacity building to ensure the offered youth engagement activities follow global best practice in youth development programming and participatory methods. The implementation of sub-grants will be based on youth needs, implemented using results-based approaches. A variety of activities can be offered by community-based organizations (CBOs), including in the areas of (i) life-skills and soft-skills; (ii) employability skills and entrepreneurship; (iii) as well creative skills; and (iv) outdoor activities.

Component 3. Project Management, M&E and Knowledge Dissemination: This component covers project management, including (i) setting up project implementation arrangements, (ii) supporting continuous monitoring, (iii) participatory evaluations, (iv) knowledge sharing, and (v) a final evaluation report with lessons learned, best practices and guidance related to scaling-up the integrated youth services approach in Jordan. The Project will be overseen by a Project Steering Committee (SC) chaired by MoPIC.

The Ministry of Youth (MoY) is establishing a Project Management Unit (PMU) to implement, manage, and coordinate the project activities. The PMU will be responsible for identifying experienced civil society partners to assist in the implementation of activities under Component 1 and 2. The project will involve direct collaboration between the government, civil society and community members, including the poorest and most vulnerable. The PMU will be hosted at the Directorate of Youth Affairs (DoYA) in the MoY, which is in charge of 193 youth centers in the country and has about 20 staff at central level in five different units. The Project implementation will benefit from the experience of DoYA with previous donors funded projects.

The PMU is composed of four positions: (i) Project Manager, (ii) M&E Officer, (iii) Finance Officer, and (iv) Procurement Officer who will be matched with technical MoY staff to ensure sustainability. The MoY through the PMU will procure the services of a lead NGO (or Consortiums of NGOs) and other vendors for selected services.

 

B.         General Scope of Duties

The MoY intends to appoint three Field Accountants to provide consulting services for the Project in The North, the wider Amman area (Center), and the South. The selected accountants will assist MoY in managing overall Sub-Grants disbursements by ensuring the accuracy and timeliness of Sub- Grants disbursement and financial reporting, follow up on Sub-Grants commitments and agreements and ensure smooth processing of all payment procedures under the project. The selected candidates will report to the PMU Financial Officer and will work closely with the FM team at MoY.

 

C.        Specific Tasks

The specific functions and responsibilities of the Field Accountant include, but are not limited to:

  • Maintain advance payments, and prepare reimbursement claims on regular basis.
  • Ensure all Sub-Grantee expenditures are eligible, allocable, and reasonable according to the

approved budget in Sub-Grant agreement.

  • Liaise with project staff and lead NGO to ensure timely delivery of approved Sub-Grant deliverables before any payment.
  • Verifying invoices for the purchase of goods and services for the project.
  • Follow up to obtain the required approvals for payments as per the approved authority matrix.
  • Process cash payments and prepare vouchers payments after ensuring information included in payments documents are accurate and in line and complete with MOY rules and regulations.
  • Maintain an office data base for Sub-Grant disbursement and Sub-Grant tracking for all disbursed grants.
  • Prepare/update Sub-Grant reports and submit to PMU Financial Officer on timely basis.
  • Preparing of daily and monthly Sub-Grant reconciliation.
  • Maintaining strong internal controls over cash and safeguarding against loss.
  • Assist the PMU Financial Officer in the project financial management activities as required.
  • Any other tasks assigned by the supervisor(s)/management

 

D.        Contract Conditions

Appointment: The project remaining duration is about one year. The engagement of the accountants will start in June 2019 and end with the closing of the project in May 2020, subject to regular review of performance.  The initial appointment will begin with a 3-month trial period.

Full-Time: The position is full-time.

Payment: This is a time-based contract. Accountants will submit their time sheets to the PMU Financial Officer for approval and payment.  

Location: Each Field Accountant will be stationed in one of the project areas in North of Jordan, Center, and South of Jordan (See Annex 1 for project areas). Frequent travel is required within the designated areas, as well as attendance of meetings at MoY in Amman as required.

Selection: The selection for this position will take place according to the requirements of the Government of Jordan in addition to World Bank guidelines for competitive selections, and is subject to No Objection by the World Bank.

 

E.         Qualifications

  • Bachelor’s degree in Accounting, Finance, Economics, Business Administration or related field.
  • At least 2 years of work experience in the field of assignment or any related field.
  • Familiar with cash management procedures.
  • Excellent organization skills.
  • Ability to communicate in English.
  • Computer skills of MS Office package, particularly Excel.
  • Ability to work collaboratively with partners and venders.

 

 

Email for applications: -

Mai.bdour@moy.gov.jo

Annex 1: Project Area and Targeted Youth Centers

 

Targeted Youth Centers will be in three main clusters: The North, the wider Amman area (Center), and the South as displayed in the below Project Area map.

 

                   

 

 

 

 

 

 

 

 

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